Minutes of Regular
Board Meeting
April 17th,
2007 7:00 PM
Location: District Office,
Present:
Mr.
Mr.
Mr.
Mr.
Mr.
Ms. Ann Sparkes
Mr.
Mr.
Mr.
Ms.
Ms.
Regrets:
Mr.
Absent:
Dr.
Mr.
1. Welcome
The Chair welcomed the Board Members and staff. The Chair also acknowledged Brian Scott from the Gander Beacon as an observer.
2. Approval of Agenda
Motion: to approve the
agenda as circulated. (Brown/George). Carried.
3. Minutes of Meetings
3.1 Regular Meeting March 20th,
2007
Motion: to accept the
minutes of the March 20th, 2007 meeting as circulated. (Langdon/Harris). Carried.
Reference was made to the closed session
meeting and whether there were any minutes of the meeting. There weren’t any minutes as the closed
session meeting dealt with minutes of previous meeting.
4. Reports:
4.1 Communications Committee
· A communications report and draft minutes were included in trustee folders.
· This information was presented for information purposes.
·
A final report which includes a draft plan for
external communications is due in June.
4.2 Restructuring Committee
· No written report at this time as the committee work is ongoing.
· Mr. Pritchett advised a final report which includes a draft revised restructuring plan will be forthcoming.
4.3 Executive Committee
The Minutes were included in the trustee packages for information.
Mr. Brown made reference to the No Smoking Policy. He would like to see a report as to whether all schools are following this policy.
The Director advised that the SEO’s for each zone will be following up on this matter.
The Chair discussed the information for the Performance Appraisal for the Director.
Performance Appraisal binders have been circulated to the evaluation committee members.
A “Draft” preamble to the CEO/Director of Education – Performance Appraisal and one of the three criteria documents are also included in all trustee packages.
The Chair provided additional comments on this document and made reference to certain topics in this document.
Mr. Brown raised a concern under #3 of the Terms of Reference and Procedure relating to the written summative reporting.
Concerns were also raised about the quarterly meetings regarding the evaluation. Specifically, is four times a year too many meetings.
Trustees were asked to review this document and provide any comments to the Chair. If necessary, the comments will be incorporated into the document at the next executive meeting.
It was also noted that the Board needs to develop a board policy on the Performance Appraisal of the CEO/Director.
5. Teacher Allocations 2007-2008
· The Department has announced that it will retain 137 teaching units in the province.
· Senior staff are working through the staffing allocations for this district. It is anticipated that schools will be informed of their staffing allocations by Friday, April 22nd.
· The Glenwood/Gander area and Carmanville has seen an increase in student enrolments. Also Grand Falls-Windsor and Badger has also seen an increase.
·
The Sparkes/Williams formula is gone. As a result of the additional staff retained
in the province, the Director is recommending that senior high students remain
at
· There was much discussion as to whether the board should make a decision on the above schools beyond next year rather than making a decision for just one year and coming back again next year to make another decision.
Motion: to retain the senior high program at both
The Director then made reference to the Director’s Report
Specifically, the Director made
reference to the fuel clean up at
6. Valmont – Public Meeting
· March 27th – public meeting was held with invitations to the Director, the Chair and the local trustees.
· The meeting was conducted by the students.
· Mr. George attended on behalf of Mr. Kendell.
· Issues that were raised at the meeting include:
- Road conditions to Harry’s Harbour
- Programming
- Extra curricular activities
7. NLSBA Proposed Budget 2007-2008
Motion: to accept the 2007-2008 NLSBA Budget. (Budgell/George). Carried.
8. NLSBA Provincial AGM (Rocky Harbour)
All trustees in attendance expressed an interest in attending the Provincial AGM.
Motion: to send all trustees that are interested to the AGM in
The Chair requested that the registration form be sent out electronically to all trustees.
9. Airials Gymnastics Club
The motion on this matter was made at a February 20th, 2007 closed session and was reaffirmed at tonight’s meeting.
Motion: the Airials Gymnastic Club be contacted and advised that
the
10. Botwood Collegiate (availability of surrounding property)
The Director has confirmed there is a fair bit of property surrounding Botwood Collegiate that is available for future expansion of Botwood Collegiate if required.
11.
The Chair has
received a copy of a number of emails from the Minister of Education to parents
concerning
The message advised that the Department will be appointing a consultant to review the board’s request to expand Woodland Primary.
The Director also provided additional information on Woodland Primary in the Director’s Report.
There was a
consensus that the consultant to be appointed by the Department of Education
should recommend to the Board an appropriate restructuring plan for the K-6
system, specifically the best option for utilizing Woodland Primary and
Additional Information – at end of meeting:
· The Chair has a request from Mr. Crisby at Eastport to make a presentation to the board.
· It was suggested that the Chair write Mr. Crisby and advise him of tonight’s decision and ask if a presentation to the board is still necessary.
·
Mr. George noted that there was a petition from
the parents of
· The Chair also acknowledged the following reports:
- AIMS Report
- Department of Education – Annual Report
- Special Incentives – Letter from Minister.
12. Date of Next Meeting
The next regular board meeting will be held on May 15th, 2007, 7:00 PM at Regional Office, Grand Falls-Windsor.
13. Adjournment
Motion: to adjourn the meeting 9:55 PM (Pritchett/Budgell).
Carried
_____________________________ ____________________________
Chair Recorder
SB/fg